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Coaches

Create & manage a team roster

Add players and staff, set jersey numbers and positions, and keep the roster current all season.

Updated 2026-07-22

01

Open the roster

Open your team from Teams in the header, then switch to the Roster tab. Everyone can see a team's roster, but you'll only see the buttons for adding and editing people if you're a coach or manager with edit access to the team.

A brand-new team — an empty roster, with Add person ready to go
02

Add players & staff

Hit Add person and fill in the quick row: jersey number, first name, last name, and a role of Player or Staff. First name and role are required — everything else can wait. Save and it drops straight into the list, with the cursor back in the jersey field so you can rattle off the whole team without reaching for the mouse.

The roster fills in — players and staff in separate groups
Tip
Players and staff share one roster but show in separate groups. Add coaches, team parents, and scorekeepers as Staff — they don't need a jersey number, and they stay out of lineups and batting orders.
03

Fill in the details

Click anyone's name to open their page. Beyond the basics you can add a hat monogram and a walk-up song — start typing a song and pick the match from the list to link it. Use Edit to change anything; everything you enter here shows up wherever the player appears.

04

Set positions

On a player's page, mark their primary and secondary positions. This is the payoff step: those positions drive the defensive-lineup builder, so a well-tagged roster turns into fair, valid fielding cards in a fraction of the time.

Every coach keeps their own set. What you mark is yours — no other coach can change it, and you can't change theirs. Under the grid you'll see what the rest of the staff thinks, and Copy to mine if you'd rather start from someone else's read.

Back on the roster, the Positions dropdown switches the chips between your assignments, any other coach's, and Consensus — the staff's combined view. Consensus goes with the majority, and where the majority is tied it says so instead of guessing: a dashed chip with a ? means no agreement. Hover it to see who said what. The same dropdown appears on a game's Defense tab, so you can build a lineup off whichever read you trust.

Player page — primary and secondary positions feed the lineup builder
Note
Positions are the bridge to game day. Once they're set, see Defensive lineups, start to finish for the printable card.
Heads up
Position assignments are staff-only, and only this team's coaches and managers can set them. Admins — league, division, and system — can see every coach's assignments and switch between them, but they keep no set of their own and can't change anyone else's. Players, parents, and everyone else see nothing at all: not on the roster, not on a player's page, not on a game.
05

Team Parent View

Flip on Team Parent View at the top of the roster to reveal hat monograms and walk-up songs as extra columns you can edit inline — changes save automatically when you click away. It's the fastest way to collect the fun stuff from the whole team in one sitting, without opening each player's page.

Team Parent View — hat monograms and walk-up songs, editable inline
06

Edit or remove

Reorganizing mid-season is fine — edit a jersey number or flip someone between Player and Staff at any time. To take someone off, open their page and use Delete in the Danger Zone. It asks you to confirm first, since it's permanent.

A player's page — Delete lives in the Danger Zone and asks you to confirm
Heads up
Deleting removes the person from the roster entirely. If a player is leaving but you want their past lineups and history to stay readable, an admin can anonymize them instead — that keeps the jersey number and game record while erasing personal details.